Built by a Florida operator running 110+ cars across 6 years

Send pro quotes & vouchers in minutes, not hours.

Host Quote PRO is the all-in-one tool small US car rental businesses use to send branded quotes, vouchers, and contracts — without spreadsheets, DocuSign hassles, or sketchy WhatsApp PDFs.

See it in action
No credit card required Cancel anytime Setup in under 10 minutes
app.hostquotepro.com/dashboard

Welcome back, Tiago

Your Florida operation · Last 30 days
Quotes sent
142
+ 23%
Conversion
38.5%
+ 12%
Revenue
$84.2k
+ 31%
Avg ticket
$1,540
+ 8%
Quotes vs Closed Sales (last 6 months)
Jan
Feb
Mar
Apr
May
Jun
Built on a real Florida rental operation
110+
Vehicles managed
6 yrs
Years in business
5 min
Avg time per quote
2
Languages built-in
The pain

You didn't start a rental business to wrangle spreadsheets.

Yet here you are, 9pm on a Tuesday, formatting Excel cells.

Quotes take forever

Excel formulas break. WhatsApp PDFs look unprofessional. By the time you reply, the customer booked elsewhere.

Tools scattered everywhere

Word for contracts, Canva for vouchers, Stripe for payments, DocuSign for signatures. Five tools, five logins, five monthly fees.

No clue what's actually working

Did Q2 beat Q1? Which cars actually close? Which extras drive revenue? You don't know — because nothing is tracked.

Everything you need

One tool. Every workflow.

Specifically built for small US car rental operations. Not a generic CRM.

Quotes in 5 minutes

Pick the cars, dates, and extras. The system calculates taxes, daily rates, totals and even installment plans.

  • Up to 4 cars per quote for comparison
  • Auto-calculates fees, taxes, payments
  • One-click installments (1x to 12x)

Branded bilingual vouchers

Your logo, your colors, your terms. EN / PT side-by-side. Customers sign in any PDF reader.

  • 2-page bilingual voucher template
  • Custom T&C, age limits, penalties
  • Print or save as PDF in one click

Multi-template contracts

Standard, monthly, corporate, whatever you need. Variables like {client_name}, {car_model} auto-fill from the quote.

  • Unlimited contract templates
  • Dynamic variable substitution
  • Pick the right template per quote

Built-in payment links

Stripe Checkout for credit card. Glin Pay for Brazilian customers in BRL. Track who paid what, automatically.

  • Stripe & Glin Pay integration
  • Per-car payment tracking
  • Webhooks auto-update the dashboard

Dashboard that means something

Revenue from confirmed sales (not estimates). Conversion by seller. Which cars actually close. Monthly trends.

  • Real revenue (sold cars only)
  • Top sellers, top cars, top categories
  • Monthly comparison charts

Your team, on the same page

Admin and seller roles. Real-time sync across all users. Mark which cars closed. Everyone sees the same data.

  • Unlimited team members
  • Role-based permissions
  • Real-time Firebase sync

Fleet manager built-in

Add unlimited vehicles. Group by category. Photos from Drive or upload directly. Set daily rate min/max per car.

  • Unlimited fleet size
  • Custom categories (SUV, Luxury, EV, Van)
  • Photo gallery per car

Promotions & offers

Set up deals like "1 free day for 7-day rental" or "Free child seat in October". One click activates per quote.

  • Custom promo rules
  • Per-extra discounts
  • Auto-applied at quote time

Works on your phone

Send a quote standing at the airport. Pull up a voucher in the car. Approve a price from the beach.

  • Mobile-optimized interface
  • WhatsApp share built-in
  • Print-to-PDF from any device

Public, accessible from anywhere

No app to install. Open in any browser. Works on Mac, Windows, iOS, Android — same experience everywhere.

  • Browser-based, no install
  • Login anywhere
  • Auto-sync between devices

Bank-grade security

Firebase auth, encrypted at rest and in transit, daily backups. The same infrastructure powering Spotify and Duolingo.

  • End-to-end encryption
  • Daily automated backups
  • GDPR-compliant

Send via Email or WhatsApp

One button: email PDF directly or open WhatsApp with a pre-written message. Customers respond in minutes.

  • Email PDF attachment
  • WhatsApp share with message template
  • Custom email templates
Mobile-first

Run your operation from your pocket.

Quote at the airport. Check the dashboard at lunch. Send a voucher from the parking lot.

9:41 5G

Dashboard

Last 30 days · Florida
Quotes
142
Revenue
$84k
Conv.
38%
Ticket
$1.5k
QUOTES VS SALES
Dashboard Real revenue, conversion rate, and trends — all in your hand
9:41 5G
RENTAL VOUCHER
1 RENTER
Name
John Smith
Phone
+1 407 555
2 VEHICLE
Model
Cadillac
Plate
FEUG95
3 PRICING
TOTAL USD $1,950
Vouchers Branded, bilingual PDF generated in one tap. Email or WhatsApp from the same screen
9:41 5G

New Quote

Step 2 of 3 · Select cars
SUV Sedan Van
Cadillac Escalade
2023 · SUV
$220
Tesla Model Y
2024 · EV
$110
BMW 330i
2020 · Sedan
$90
Jeep Wagoneer
2023 · SUV
$110
Quote builder Compare up to 4 cars side-by-side. Filter, search, customize rate per booking
What customers receive

A voucher that looks like you spent $10k on a designer.

Bilingual. Branded. Bulletproof.

Navy header with your logo. Clean sections. Bilingual labels (PT/EN). Promotions highlighted. Itemized pricing. T&C in 8 categories. Signature lines. All from one click.

  • Bilingual (PT/EN) labels everywhere
  • Cancellation policy: 7-day full refund built-in
  • Age limits, penalties, Florida-only clause
  • Customizable T&C per template
VOUCHER DE LOCAÇÃO · RENTAL CONFIRMATION VOUCHER
1 LOCATÁRIO · Renter
Full Name
John Smith
Phone
+1 (407) 555-0123
2 VEHICLE
Model
Cadillac Escalade
Plate
FEUG95
Civil liability insurance
24/7 roadside assistance
Free mileage per contract
TOTAL USD $1,950

Quote 4 cars at once. Customer picks one. You close.

Drag up to 4 vehicles into a single quote. System calculates each separately. Customer sees side-by-side comparison. Pick a winner with one click.

  • Compare up to 4 cars in one quote
  • Category filter & search built-in
  • Custom daily rates per booking
  • Track which option the customer chose
New Quote Step 3 of 4
SELECT VEHICLES (up to 4)
Cadillac Escalade
2023 · SUV Luxo
$220/day
BMW 330i
2020 · Sedan
$90/day
Tesla Model Y
2024 · EV SUV
$110/day
EXTRAS
SunPass Child seat + Add driver
Before / After

You either run the business — or the business runs you.

Before Host Quote PRO

The spreadsheet life

  • 30+ minutes per quote in Excel
  • Vouchers in Word, copy-paste hell
  • Contracts emailed as .docx, edited manually
  • Stripe in one tab, DocuSign in another
  • No clue what's actually selling
  • Team out of sync, double bookings
  • $50-$100/mo across 4 different tools
After Host Quote PRO

One tool. Everything.

  • 5 minutes per quote, branded, bilingual
  • One-click voucher generation with your logo
  • Contract templates with dynamic fields
  • Stripe payments + auto-tracking built-in
  • Dashboard shows real revenue & conversion
  • Real-time team sync, no overlaps
  • From $39/mo for everything (billed annually)
Simple pricing

One product. Three ways to grow.

Start small, scale when you need to. No hidden fees, no "Enterprise" tier you'll never need.

Starter
For solo operators with a small fleet just getting started.
$ 49 /mo
Billed monthly. Cancel anytime.
  • 30 quotes per month
  • 1 user account
  • 1 voucher template
  • 1 contract template
  • Bilingual EN / PT
  • Print & PDF export
  • Email support
MOST POPULAR
Pro
For growing operations that need unlimited quotes and a team.
$ 89 /mo
Billed monthly. Cancel anytime.
  • Unlimited quotes
  • Up to 5 team members
  • Unlimited voucher & contract templates
  • Stripe & Glin Pay integration
  • Dashboard & analytics
  • Promotions & offers engine
  • Priority email support
Scale
For multi-location operators ready to remove the Host Quote PRO branding.
$ 129 /mo
Billed monthly. Cancel anytime.
  • Everything in Pro
  • Unlimited team members
  • White-label (your brand, no Host Quote PRO)
  • Multi-location support
  • Custom domain (yourbrand.com)
  • API access
  • Dedicated account manager
14-day free trial No credit card required Cancel anytime 30-day money-back guarantee
TC

Hi, I'm Tiago.

Founder · Florida car rental owner

I run Rent X Car Rental in Winter Garden, Florida — 110+ vehicles, 6 years serving Orlando and Miami markets.

I built Host Quote PRO because the tools out there are either built for Avis (massive, expensive, overkill) or generic CRMs that don't understand rentals. I wanted something that knows what a "one-way trip fee" is. Something that does bilingual T&C. Something my Brazilian customers can pay in BRL and my American customers can swipe in USD.

If it works for me, it'll work for you. Try it free for 14 days. If you don't ship a quote faster than before by day 3, I'll refund you and personally apologize.

FAQ

Frequently asked questions

Do I need technical skills to set this up? ▾
No. Sign up, add your cars (or import from a spreadsheet), upload your logo, and you're sending quotes within 10 minutes. No code, no developers, no integrations to configure.
Can I customize the voucher and contract templates? ▾
Yes — every template uses dynamic variables ({client_name}, {car_model}, {pickup_date}, etc.) so you can write your own clauses, add custom T&C, change languages. You can have multiple templates (standard, monthly, corporate, etc.) and pick one per quote.
What about payment processing fees? ▾
Standard Stripe fees apply (2.9% + $0.30). Host Quote PRO doesn't add a markup. You connect your own Stripe account so the money goes directly to you — we never touch it.
How does the team feature work? ▾
Add unlimited team members. Assign them as "Seller" (can create quotes) or "Admin" (can also edit fleet, prices, and settings). Everyone sees real-time updates. The dashboard tracks who closed which deal.
Can I cancel anytime? ▾
Yes. Monthly plans cancel anytime from your dashboard, no questions. Annual plans get a prorated refund within the first 30 days — after that, you can cancel at renewal.
Is my customer data safe? ▾
All data is stored on Google Firebase (the same infrastructure powering Spotify, Lyft, and Duolingo). End-to-end encrypted in transit, automatic daily backups, GDPR-compliant. Your data is yours — export anytime.
What if I have more than 4 cars? ▾
No limit on fleet size on any plan — add 5 or 500 cars. The "4 cars" limit is per quote (so you can show a customer up to 4 options to compare). Your fleet itself is unlimited on every tier.
Which plan should I pick? ▾
Starter ($49) if you send fewer than 30 quotes per month and work alone — perfect for getting started. Pro ($89) if you send more quotes, have a team, or want to accept payments directly through the platform — this is where 70% of customers land. Scale ($129) if you want to remove Host Quote PRO branding, run multiple locations, or need API access. You can switch plans anytime, prorated.
What happens if I hit the quote limit on Starter? ▾
You'll get a heads-up at 25 and 28 quotes so it's not a surprise. After 30, you can either wait until the next billing cycle (existing quotes still work fine) or upgrade to Pro for unlimited quotes. We won't auto-charge or block your account.
Do you have a free trial? ▾
14 days, full access, no credit card required. After the trial, pick Monthly or Annual. If Host Quote PRO doesn't save you time by day 3, we refund you immediately.

Stop selling. Start closing.

Join the waitlist and be among the first 50 customers to get founding-member pricing — locked in for life.

Limited to first 50 sign-ups Founding rate: $24/mo annual on Starter